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Things To Know For
A Successful Event

We cater to our guests as well as our animals. The Vancouver Aquarium is recognized internationally for the highest standards in animal and facility care, even inspiring unique policies and procedures in many other facilities around the world. Please read this section carefully and review it with your Event Planner. We’re confident that your guests will understand and appreciate our need to make the well-being of the animals our first priority.

Things To Know

Essential Information

Please read through this information so that your event planning can be as smooth as possible. If you have any questions about our guidelines or policies please contact the Vancouver Aquarium’s Catering and Events department.

Phone: 604-659-3456
Fax: 604-659-3584
Email: cateringandevents@vanaqua.org

Time Frames

Evening events are based on a maximum five-hour shift. Morning events are based on a two-hour shift. Please note that operating hours to the public of The Vancouver Aquarium vary with the season and holidays. Therefore, event access times are outlined below.

Summer
Evening: 8 p.m. to 1 a.m.
Morning: 6:30 a.m. to 8:30 a.m.

Winter
Evening: 7 p.m. to 12 a.m.
Morning: 6:30 a.m. to 8:30 a.m.

Note: Time subject to change without notice

Pricing Framework

Our pricing structure includes security, equipment, bartenders, kitchen staff, kitchen equipment, servers and other basic requirements of an event. Please contact our Event Planners for Food and Beverage minimum rates.
In order to price your event, please consider the following points:

  • Menu price per person
  • Special presentations or shows options
  • If a hosted bar, any liquor or special drinks required
  • Gallery Rentals (contact our Event Planners for rates)
  • Service charge plus applicable taxes*

*As a non-profit organization, we do not charge HST with the exception of socan fees.


Event Options

Extra Services And/Or Charges

Items which go beyond the standard set-up and involve additional fees include, but are not limited to:

  • Custom decorations or displays
  • Audio/visual or special entertainment
  • Security beyond the usual requirements
  • Overtime fees should the event go beyond the standard set times
  • Early closure of public areas
  • Extra clean-up charges may apply

Facilities And Services

The Aquarium is an independent charitable society that leases its land from the Vancouver Board of Parks & Recreation. The Parks Board is responsible for the parking policies, maintenance and security of Stanley Park itself. If special park requirements are necessary, our Event Planners may be able to assist you in working with the Parks Board on your behalf.

Food And Beverage Minimums

Please note that minimums apply to the following: food and beverage, cash bar and drink tickets. All bar styles have a Minimum Requirement. Please contact our Event Planners for Food and Beverage minimum rates.

Music

Each gallery has its own unique sound characteristics, so please discuss any music plans with our Event Planners. They can suggest music* options that will be appropriate for the specific location and the acoustic tolerance of the animals.

*SOCAN & SOUND fees will apply.

Photography

Guests are welcome to take photos for their personal use.

Location Filming Guidelines

Review our Location Filming Guidelines to find out what you need to know about filming a movie or television show, or using the Aquarium as a location for commercial shoots.

Other Considerations

For the safety of our animals and exhibits, some items are not permitted at the Aquarium. They include, but are not limited to:

  • Glassware on the outside deck areas*
  • Balloons
  • Straws
  • Confetti
  • Water beads (jelly balls)

If you are planning to bring in any props or materials, please discuss the items with our Event Planners in advance for approval with the animal caretakers.

* Non-plastic (cornstarch-based) alternatives are available.

Jellyfish

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